Accounts Executive

Job Description – Accounts ExecutiveCompany: VGP Group

Department: Accounts & Finance

Designation: Accounts Executive

Location: VGP Head Office, Chennai

Reporting To: Assistant Accounts Manager / Finance Manager

Experience: 3–5 Years

Employment Type: Full-Time

Work Location: In Person

Job SummaryWe are looking for a responsible, detail-oriented, and experienced Accounts Executive to support the Accounts & Finance team in managing day-to-day accounting operations, accounts payable and receivable, bank and ledger reconciliations, statutory compliance, MIS reporting, audit support, and month-end closing activities.

The candidate should have sound knowledge of accounting principles and practical experience in GST, TDS, reconciliations, ERP/accounting software, and MS Excel. The role requires strong attention to detail, accuracy, coordination skills, and the ability to meet accounting deadlines.

• Key Responsibilities1. Accounting OperationsHandle day-to-day accounting transactions and ensure accurate accounting entries.
• Record receipts, payments, purchase invoices, sales invoices, expenses, and journal entries.
• Verify invoices and supporting documents before posting transactions.
• Maintain and review general ledgers and supporting schedules.
• Assist in monthly and year-end closing of books of accounts.
• Account for provisions, accruals, prepaid expenses, and other adjustments.
• Ensure proper classification and accounting of expenses and revenue.
• Coordinate with internal departments for accounting-related requirements.

• 2. Accounts PayableProcess and verify vendor invoices with appropriate supporting documents and approvals.
• Maintain vendor ledgers and outstanding statements.
• Prepare vendor ageing and outstanding reports.
• Assist in payment processing and vendor payment schedules.
• Reconcile vendor accounts and resolve discrepancies.
• Follow up with respective departments for pending invoice approvals and documentation.

• 3. Accounts ReceivableRecord customer invoices and receipts accurately.
• Maintain customer ledgers and outstanding balances.
• Monitor receivables and ageing reports.
• Follow up with concerned departments regarding overdue customer balances.
• Reconcile customer accounts and resolve differences.
• Assist in preparing collection and receivables MIS.

• 4. Bank & Ledger ReconciliationPrepare and review bank reconciliations on a regular basis.
• Reconcile customer, vendor, inter-company, and general ledger accounts.
• Identify and investigate reconciliation differences.
• Coordinate with concerned departments/banks/vendors/customers to resolve discrepancies.
• Ensure outstanding reconciliation items are followed up and cleared within the required timelines.

• 5. GST, TDS & Statutory ComplianceAssist in GST-related accounting, reconciliation, and data preparation.
• Support reconciliation of input tax credit with books and applicable GST records.
• Assist in TDS calculation, accounting, reconciliation, and documentation.
• Prepare and maintain data required for GST and TDS compliance.
• Assist in Professional Tax, PF, ESI, and other applicable statutory compliance activities.
• Coordinate with consultants and provide required information for statutory filings.
• Maintain proper statutory records and supporting documents.
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• 6. MIS & Financial ReportingPrepare monthly accounting and MIS reports as required.
• Prepare vendor, customer, ageing, expense, revenue, and collection reports.
• Assist in preparation of Profit & Loss and Balance Sheet schedules.
• Prepare bank and cash-related reports.
• Assist in budget versus actual variance analysis.
• Provide accurate financial information to the reporting manager.
• Ensure timely submission of MIS and accounting reports.

• 7. Audit SupportAssist in statutory, internal, tax, and other audits.
• Prepare audit schedules and supporting documents.
• Provide accounting records and information required by auditors.
• Coordinate with internal departments for pending audit requirements.
• Assist in responding to audit queries and resolving observations.
• Maintain proper audit documentation