Secretary / Executive Assistant

Job Summary

The primary purpose of your role will be to assist the Managing Director in effectively following up, coordinating and ensuring the timely execution of various decisions, initiatives and priorities taken from time to time.

Key Responsibilities

·        Coordinate routine HR activities, employee records and related documentation.

·        Support recruitment, onboarding, attendance, leave and employee communication processes.

·        Assist in implementation of HR policies and procedures

·        Coordinate day-to-day office administration.

·        Ensure proper upkeep, organisation and functioning of the office.

·        Coordinate with relevant personnel and service providers for administrative requirements.

·        Ensure that identified administrative issues are followed up and closed in a timely manner.

·        Ensure timely renewal and maintenance of office-related documents, contracts and services

·        Coordinate meetings, appointments and internal activities.

·        Ensure timely coordination between sales, purchase, warehouse, transport and customers.

·        Coordinate with the sales team on enquiries, leads, follow-ups and pending actions.

·        Support marketing activities and ensure timely execution of planned initiatives.

·        Maintain visibility of important sales and marketing action points for management review.

·        Ensure systematic updating and usage of the Company's CRM.

·        Track customer-related activities, enquiries, follow-ups and pending actions.

·        Prepare regular follow-up reports and bring important pending matters to the attention of the MD.

Your responsibility will include coordinating, guiding, following up and ensuring execution through the team, while keeping the MD appropriately informed of progress, delays, challenges and matters requiring management intervention.