Secretary

We are looking for an organised and responsible Accounts & Administration Executive to manage the company's daily administrative, billing management, basic accounting, and HR-related activities.

The candidate should be comfortable working independently, maintaining accurate records, coordinating with employees and external accountants, and ensuring timely completion of routine business tasks.

Key Responsibilities

1. Billing & Basic Accounting

• Prepare and maintain invoices, bills, receipts and payment records - automated tools available, need to monitor this.
• Record daily income, expenses and business transactions.
• Maintain expense statements and basic financial reports.
• Coordinate with the company's Chartered Accountant for GST, TDS and other tax-related documentation.

2. HR & Payroll Administration

• Maintain employee records, attendance and leave registers.
• Prepare monthly payroll calculations and salary statements.
• Coordinate PF and ESI registrations, contributions, challans and filings, wherever applicable.
• Manage employee onboarding, joining documentation and exit formalities.
• Maintain employment contracts, salary slips and HR documentation.
• Track statutory compliance deadlines and coordinate with external consultants.

3. Office & Business Administration

• Manage company files, agreements and official documentation.
• Coordinate with vendors, service providers and external agencies.
• Handle routine emails, calls and administrative correspondence.
• Maintain subscription, renewal and vendor payment records.
• Support management with scheduling, documentation and other administrative tasks.
• Qualifications & SkillsB.Com, BBA, M.Com or a related qualification preferred.
• Basic knowledge of accounting, payroll, PF and ESI procedures.
• Proficiency in Microsoft Excel or Google Sheets.
• Familiarity with Tally, Zoho Books or similar accounting software is desirable.
• Good communication, organisational and documentation skills.
• Ability to handle confidential financial and employee information.
• Attention to detail and ability to meet deadlines.

Someone with previous experience in a small company, startup, accounting office or HR/payroll administration role, who is willing to handle multiple responsibilities and work independently.