Personal Secretary

Key Responsibilities

📅 Calendar & Schedule Management

• Managing diaries and booking appointments to prevent scheduling conflicts.
• Controlling access to the executive by acting as a strategic gatekeeper.
• Issuing reminders for vital deadlines, tasks, and upcoming commitments. 

📞 Communication & Gatekeeping

• Screening incoming calls, checking emails, and managing official correspondence.
• Drafting responses and typing memos or letters on behalf of the employer.
• Greeting visitors and serving as the primary point of contact for clients and vendors. 

✈️ Travel & Event Logistics

• Coordinating complex travel, including booking flights, hotels, and securing visas.
• Compiling detailed itineraries to ensure smooth domestic and international trips.
• Organising business events, corporate meetings, dinners, and large conferences. 

📝 Meeting Support & Documentation

• Preparing agendas and gathering necessary briefing papers before meetings.
• Taking accurate minutes, recording dictation, and tracking action items.
• Creating spreadsheets, professional presentations, and performance reports. 

🗃️ Administration & Finance

• Maintaining filing systems and digital databases with strict security.
• Processing expenses, tracking budgets, and managing petty cash invoices.
• Handling personal errands or household staff management depending on the employer's needs.