Office Assistant

We are looking for a responsible, active, and well-organized Office Assistant to support daily office operations, coordinate with employees, maintain office records, and assist management with administrative and operational activities.

The ideal candidate should be punctual, trustworthy, proactive, and capable of handling multiple responsibilities efficiently.

Key Responsibilities1. Office Administration

• Manage day-to-day office activities and administrative tasks.
• Maintain office cleanliness, organization, and discipline.
• Monitor office supplies, stationery, and other requirements.
• Coordinate with housekeeping, maintenance, and service providers.
• Ensure smooth functioning of office facilities.

2. Staff & Team Coordination

• Coordinate with the Technology, Creative, Marketing, and other internal teams.
• Follow up on assigned tasks and collect daily work updates.
• Maintain employee attendance and leave records as instructed.
• Communicate management instructions to employees.
• Assist in scheduling team meetings and internal discussions.

3. Management Assistance

• Provide administrative support to the CEO and management.
• Maintain appointments, meeting schedules, and reminders.
• Assist with documentation, printing, scanning, and filing.
• Handle confidential office information responsibly.
• Follow up on pending administrative work.

4. Reception & Communication

• Welcome office visitors and coordinate meetings.
• Attend phone calls and respond to basic inquiries.
• Manage incoming and outgoing couriers and documents.
• Coordinate with vendors, clients, and service providers.
• Maintain visitor and communication records.

5. Documentation & Reporting

• Maintain files, bills, invoices, and office records.
• Prepare daily administrative updates.
• Update Excel sheets and basic reports.
• Track office expenses and petty cash as authorized.
• Assist with purchase requests and payment follow-ups.

6. Other Responsibilities

• Support company events, meetings, and promotional activities.
• Coordinate local purchases and office-related errands when required.
• Assist with onboarding arrangements for new employees.
• Carry out additional administrative responsibilities assigned by management.
• Qualifications & RequirementsEducation: PUC / Diploma / Any Graduate.
• Freshers and experienced candidates may apply.
• Basic computer knowledge, MS Office, Excel, and email handling.
• Good communication skills in Kannada and English.
• Strong organizational and time-management abilities.
• Professional attitude, honesty, and punctuality.
• Ability to multitask and work independently.
• Willingness to handle office-related errands when necessary.
• Preferred CandidateEnergetic, disciplined, and responsible.
• Quick learner with a positive attitude.
• Good coordination and interpersonal skills.
• Able to follow instructions and complete assigned work on time.
• Trustworthy in handling office records and confidential information.
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