Quotion And Tender Executive

Job Title: Quotation & Tender Executive – Laboratory Equipment

Job Summary:

We are seeking a motivated Quotation & Tender Executive to manage quotation preparation, quotation follow-ups, and tender submissions for laboratory equipment and scientific instruments.

The role involves coordinating with suppliers, technical teams, and the sales department to create accurate, competitive, and compliant proposals for customers and government/academic tenders.

• Key ResponsibilitiesReview customer inquiries, RFQs, and tender documents related to laboratory equipment and consumables.
• Prepare timely and accurate quotations, including pricing, technical specifications, and commercial terms.
• Understand product features of laboratory instruments (e.g., analyzers, microscopes, and testing equipment) to create clear proposals.
• Coordinate with suppliers/principals for updated pricing, product details, datasheets, brochures, and certificates.
• Prepare complete tender documentation, including technical bids, commercial bids, compliance sheets, declarations, and EMD details.
• Upload tender submissions on various tender portals, including GeM, CPPP, and state e-tender portals.
• Maintain a database of quotations, tenders, rate contracts, and client communications.
• Quotation Follow-Up Calls: Make regular follow-up calls to customers regarding submitted quotations, understand their requirements, check order status, address queries, and coordinate with the sales team to convert quotations into confirmed orders. Maintain proper follow-up records and ensure timely communication with customers.
• Follow up with clients and the sales team on submitted quotations and tender status.
• Ensure all submissions meet eligibility, technical, and commercial requirements.
• Support the sales team in negotiations through detailed costing and comparison reports.
• Skills & QualificationsBachelor's degree in Science, Biotechnology, Pharmacy, or a related field preferred. Commerce graduates are also accepted with relevant experience.
• 1–3 years of experience in quotation preparation, tendering, or sales coordination, preferably in the laboratory equipment/scientific instruments sector.
• Strong knowledge of laboratory instruments, consumables, and vendor pricing.
• Proficiency in MS Excel, Word, and PDF tools.
• Good communication, coordination, and documentation skills.
• Ability to interpret technical specifications and tender requirements.
• Strong attention to detail and ability to work under tight deadlines.
• Good telephone communication skills and confidence in making customer follow-up calls.
• Preferred AttributesExperience with GeM, CPPP, e-tender portals, and government tender procedures.
• Familiarity with laboratory brands, distributors, and supplier networks.
• Ability to multitask and handle multiple tenders simultaneously.
• Proactive approach to quotation follow-ups, customer coordination, and order conversion.