Office Assistant

Studio Coordinator / Executive Assistant

Urban & Landscape Design Studio (ULDS), Bengaluru is looking for a Studio Coordinator / Executive Assistant to support the Principal Architect in managing day-to-day studio operations, project coordination, accounts and administration.

Key Responsibilities

• Coordinate between the Principal, design team, clients and consultants.
• Track project deadlines, deliverables, meetings and follow-ups.
• Assist with proposals, quotations, invoices and payment follow-ups.
• Maintain books of accounts and studio financial records.
• Coordinate GST filing, documentation and compliance with the CA/accountant.
• Maintain proper records of invoices, expenses, payments, receipts and project-wise financial data.
• Prepare meeting notes, action points and project trackers.
• Handle routine emails, calls and client communication.
• Support recruitment, HR coordination and general studio administration.
• Maintain organised project documentation and company records.

Requirements

• 1–4 years of experience in architecture, landscape, design consultancy, real estate or a similar professional environment.
• Basic understanding of GST, invoicing, accounts and statutory filings.
• Good knowledge of MS Office / Google Workspace and Excel.
• Excellent communication, coordination and follow-up skills.
• Strong organisational and multitasking abilities.
• Professional, proactive and detail-oriented.

Location: ECC road, Whitefield, Bengaluru

Experience: 1–4 years

Work Mode: Hybrid – combination of office and remote work