Office Assistant

Job Description – Office AssistantPosition: Office AssistantLocation: Bangalore

Department: Administration / Human Resources

Employment Type: Full-time

About the RoleWe are looking for a proactive and organized Office Assistant to support the day-to-day administrative and operational activities of the office. The ideal candidate should possess excellent coordination skills, a service-oriented attitude, and the ability to manage multiple responsibilities efficiently while maintaining a professional front-office presence.

• Key Responsibilities:

• Office Administration & Facility ManagementEnsure smooth day-to-day functioning of the office premises.
• Maintain cleanliness, organization, and overall upkeep of the office.
• Coordinate with housekeeping, maintenance vendors, and service providers for timely resolution of issues.
• Assist in arranging meeting rooms and common areas for internal and external meetings.
• Inventory & Office Supplies ManagementMonitor stock levels of stationery, pantry items, and office consumables.
• Procure office supplies and maintain inventory records.
• Coordinate with vendors for quotations, purchases, and timely deliveries.
• Ensure uninterrupted availability of essential office materials.
• Courier & Dispatch ManagementHandle incoming and outgoing couriers, parcels, and official documents.
• Maintain records of dispatches and deliveries.
• Coordinate with courier agencies and ensure timely receipt and distribution of shipments.

• Reception & Front Office Responsibilities :

• Welcome visitors, clients, and guests in a professional manner.
• Manage visitor logs and coordinate with concerned employees regarding appointments.
• Handle incoming calls, redirect calls appropriately, and take messages when required.
• Assist in organizing company events, employee engagement activities, and meetings.
• Administrative SupportSupport HR and Administration teams in routine administrative activities.
• Maintain office records, documents, and filing systems.
• Assist in travel bookings, accommodation arrangements, and other logistics whenever required.
• Perform other administrative duties assigned from time to time.

• Eligibility Criteria

• Graduate in any discipline (preferred).
• Prior experience in office administration, front office, or facility management will be an added advantage.
• Freshers with good communication and organizational skills may also apply.
• Required SkillsGood interpersonal and coordination skills.
• Ability to multitask and work independently.
• Professional appearance and courteous behavior.
• Strong sense of responsibility and attention to detail.

• Language Proficiency

• English: Manageable spoken and written communication skills
• Hindi: Good working proficiency
• Kannada: Fluent (Preferred)

• Preferred Candidate

• ProfilePleasant personality with a positive attitude.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook)
• Punctual, dependable, and willing to take ownership of office-related activities.
• Ability to interact effectively with employees, visitors, vendors, and external stakeholders.