Maintenance Assistant

Job Description – Admin AssistantLighting Technologies IndiaPosition Admin Assistant

LocationCorporate Office

Reporting ToAdmin Manager / Facility Manager

Job SummaryWe are looking for a responsible and proactive Admin Assistant to support the day-to-day administrative and office coordination activities at the corporate office. The candidate should ensure smooth office operations, maintain records, coordinate with vendors and employees, and support facility-related activities with professionalism and confidentiality.

• Key ResponsibilitiesAdministrative SupportHandle day-to-day office administrative activities efficiently.
• Maintain office files, documents, registers, and records systematically.
• Coordinate internal communications and support departmental requirements.
• Prepare reports, letters, MOMs, and administrative documentation.
• Assist in scheduling meetings, appointments, and conference room arrangements.
• Office CoordinationCoordinate with housekeeping, security, pantry, and maintenance teams.
• Monitor office cleanliness, hygiene, and workplace standards.
• Ensure proper availability of office supplies, stationery, and consumables.
• Track inventory and maintain stock records for office materials.
• Vendor & Facility CoordinationCoordinate with external vendors for maintenance and service activities.
• Follow up for AMC schedules, service requests, and complaint closures.
• Maintain vendor contact details, invoices, and service records.
• Support facility inspections and audits when required.
• Employee SupportAssist employees with administrative and office-related requests.
• Coordinate ID cards, visitor management, courier handling, and access support.
• Handle incoming calls, emails, and front-office coordination professionally.
• Compliance & DisciplineEnsure adherence to company policies and office discipline.
• Maintain confidentiality of company information and records.
• Support emergency preparedness and safety compliance activities.
• Required SkillsGood communication and coordination skills.
• Basic knowledge of MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking abilities.
• Professional behavior and customer-service attitude.
• Ability to work independently and handle pressure situations.
• Preferred QualificationGraduate / Diploma in Administration or related field.
• 1–3 years of experience in office administration or corporate office support.
• Preferred QualitiesPunctual and disciplined.
• Good follow-up skills.
• Presentable and professional personality.
• Team player with positive attitude.
• Ability to coordinate with multiple departments effectively.
• Working ConditionsCorporate office environment.
• May require coordination during audits, VIP visits, or emergency situations.