Front Office Executive cum Admin

JOB

DESCRIPTION

Company: Vishang Services Pvt Ltd.

Industry: Staffing & Recruitment / Manpower Services

Location: Bengaluru

Role:

Receptionist

Department:

Front Office / Administration

Experience:

1+ Years in Front Office / Administration

Employment

Type: Full-time / Direct Hiring

Interview:

Mandatory Face-to-Face – Bangalore

1. Role Overview

We are seeking a professional, well-groomed, and service-oriented Receptionist to manage the front desk and support day-to-day office administration. The incumbent will be responsible for visitor management, telephone handling, administrative coordination, facility-related activities, and supervision of housekeeping staff to ensure smooth and professional office operations.

2. Key Roles & Responsibilities

A. Front Office & Reception Management

·      Visitor Management: Welcome and assist visitors, clients, and guests professionally; maintain visitor records and coordinate meeting arrangements.

·      Telephone Handling: Answer, screen, and route incoming calls professionally and handle general enquiries.

·      Front Desk Operations: Maintain a clean, organized, and professional reception area and ensure front-office activities run smoothly.

·      Meeting Coordination: Coordinate meeting rooms, visitor seating, refreshments, and other front-office requirements.

B. Administration & Facility Coordination

·      Office Administration: Support routine administrative activities, documentation, filing, registers, courier handling, and office correspondence.

·      Facility Coordination: Coordinate with vendors and internal teams for facility-related requirements, maintenance, utilities, and general office services.

·      Attendance & Records: Monitor relevant staff attendance and maintain basic administrative records and registers.

·      Vendor Coordination: Coordinate with service providers and escalate facility or office-maintenance issues to the concerned team.

C. Housekeeping Staff Supervision

·      Housekeeping Supervision: Supervise housekeeping staff and ensure cleanliness and hygiene standards are maintained across the office premises.

·      Work Allocation: Monitor daily housekeeping activities, staff deployment, attendance, and completion of assigned tasks.

·      Quality Monitoring: Conduct regular checks of reception, work areas, common areas, pantry, washrooms, and other facilities.

·      Issue Escalation: Identify housekeeping or facility-related issues and coordinate timely corrective action.

3. Candidate Profile & Requirements

·      Experience: Minimum 2+ years of experience in Reception, Front Office, Administration, Facility Management, or related roles.

·      Front Office Skills: Strong experience in visitor handling, telephone management, reception operations, and professional customer service.

·      Administration: Working knowledge of routine office administration, documentation, records, and coordination activities.

·      Facility & Housekeeping: Experience in facility coordination and supervision of housekeeping staff is preferred.

·      Communication: Good verbal and written communication skills with a professional and courteous approach.

·      Technical Skills: Basic proficiency in MS Office, email, and other office communication tools.

·      Professional Demeanor: Well-groomed, presentable, organized, and capable of interacting professionally with employees, clients, and visitors.

·      Location & Interview: Candidates must be available for a face-to-face interview at the Bangalore office.

4. Interview Details & Instructions

·      Interview Mode: Face-to-face interview at the Corporate Office, Bangalore.

·      Candidate Requirement: Candidates should be available to attend the interview in person.

·      Point of Contact: HR Executive / Talent Acquisition Team | Contact: Jagriti Kumari, +91 91871 89586

·      Email: jagriti.kumari@vishangservices.com