Accountant

JOB DESCRIPTION – ACCOUNTANTCompany: VENKATA SAI ALUMINIUM TRADE LINKS

Business: Aluminium & uPVC | Hardware | Glass Hardware | ACP | APP | HPL | Particle Boards

Location: Bengaluru

Position: Accountant

Experience: 2–5 years preferred

Employment Type: Full-time

Job Purpose: We are looking for a responsible and detail-oriented Accountant to manage day-to-day accounting, billing, purchase and sales entries, GST-related work, collections, payments and reconciliation.

The person should be comfortable working with ERP/Tally, Excel and computerised billing systems and must maintain accurate records without pending entries.

• Key Responsibilities1. Sales & BillingPrepare sales invoices accurately.
• Enter sales invoices, credit notes and debit notes in ERP/Tally.
• Verify customer name, GSTIN, rates, quantities, GST and totals before billing.
• Maintain proper records of cancelled/revised invoices.
• Coordinate with sales staff for pending bills and documentation.
• 2. Purchase AccountingEnter purchase invoices into ERP/Tally.
• Verify supplier GSTIN, invoice number, taxable value, GST and total amount.
• Match purchase invoices with purchase orders/DCs where applicable.
• Maintain supplier-wise purchase records.
• Identify duplicate or incorrect invoices.
• 3. Accounts ReceivableMaintain customer-wise outstanding balances.
• Track Due and Overdue payments.
• Prepare daily/weekly outstanding reports.
• Follow up with customers for payment when required.
• Record receipts immediately and accurately.
• Reconcile customer statements.
• 4. Accounts PayableMaintain supplier-wise outstanding payments.
• Prepare payment due lists.
• Verify invoices before payment.
• Record supplier payments and reconcile supplier accounts.
• 5. GST & ComplianceMaintain proper GST records.
• Coordinate with the CA/tax consultant for:
• GSTR-1
• GSTR-3B
• GSTR-2B reconciliation
• E-invoicing, wherever applicable
• E-way bills, wherever applicable
• Ensure accounting entries are completed before GST filing deadlines.
• Provide required reports/documents to the CA.
• 6. Bank & CashRecord bank transactions.
• Perform regular bank reconciliation.
• Maintain cash book.
• Verify UPI, bank transfers and other receipts.
• Identify unreconciled or unidentified transactions.
• 7. Stock & ERP CoordinationCoordinate with the store/warehouse team regarding stock-related documents.
• Ensure purchase, sales, return and stock-transfer entries are properly recorded.
• Maintain discipline in ERP entries.
• Report discrepancies between physical documents and system records.
• Assist in stock reconciliation when required.
• 8. Customer & Supplier ReconciliationRegularly reconcile customer and supplier ledgers.
• Identify differences between our books and statements.
• Resolve missing invoices, receipts, credit notes and payment entries.

9. Daily MIS / Management ReportsPrepare reports such as:

• Daily sales
• Daily collection
• Customer outstanding
• Supplier outstanding
• Purchase summary
• Sales summary
• Cash/bank position
• GST-related data
• Pending invoices/entries
• Other reports required by management
• Required SkillsGood knowledge of accounting principles.
• Strong knowledge of Tally/ERP software.
• Good Excel skills.
• Knowledge of GST and Indian taxation.
• Good understanding of receivables and payables.
• Ability to reconcile accounts.
• Good numerical accuracy.
• Good documentation and filing habits.
• Ability to identify accounting mistakes independently.

Preferred ExperienceExperience in trading, aluminium, hardware, construction materials, building materials or similar businesses will be an advantage.

Knowledge of inventory accounting and multiple-unit stock handling will be preferred.

• Personal QualitiesHonest and trustworthy.
• Detail-oriented.
• Responsible for completing work on time.
• Should not leave accounting entries pending.
• Good follow-up skills.
• Should be comfortable taking responsibility for accounts.
• Must maintain confidentiality of company financial information.

Working RelationshipThe Accountant will coordinate with:

Management → Sales → Purchase → Warehouse/Store → Suppliers → Customers → CA/Tax Consultant

Performance ExpectationsThe Accountant should ensure:

• No unnecessary pending accounting entries.
• Sales and purchase entries are updated regularly.
• Customer and supplier ledgers are accurate.
• Bank reconciliation is up to date.
• GST data is properly maintained.
• Outstanding reports are accurate.
• Management receives required reports on time.

ImportantThe Accountant is expected to take ownership of the company's day-to-day accounts, not merely enter data. Any discrepancy, missing document, incorrect entry or unusual transaction should be immediately brought to management's attention.