Purchase Manager

1. Sales Analysis & Purchase Planning

• Review sales data from ERP (retail, wholesale, online)
• Identify fast-moving and slow-moving products
• Work with sales teams to plan stock based on demand
• Ensure timely replenishment and optimal inventory levels

2. Vendor Sourcing & Management

• Source and purchase products as needed
• Identify and manage vendors (local & international)
• Maintain backup suppliers
• Ensure pricing, quality, and delivery timelines are met

3. Purchase Order (PO) Management

• Create POs in ERP based on requirements
• Ensure correct details (items, price, tax, quantity, etc.)
• Share PO with vendors and get confirmation
• Track orders and ensure timely delivery
• Ensure ASN is updated after dispatch

4. GRN, Pricing & Quality Check

• Verify goods received against PO and ASN
• Check quantity, condition, and product details
• Confirm pricing, margins, and tax details
• Perform basic quality checks before GRN
• Resolve any issues (damages, mismatch, pricing errors) with vendors
• Coordinate for costing and proper documentation

5. Purchase Entry & Invoice Processing

• Collect vendor invoices
• Match PO, GRN, and invoice (3-way match)
• Enter invoices in ERP after resolving discrepancies

6. Ledger Entry & Confirmation

• Work with Accounts for correct ledger entries
• Verify GST, purchase values, and adjustments
• Share updated ledgers with vendors and confirm balances

7. Warranty, Replacement & Corrections

• Handle product returns, replacements, and warranties
• Ensure proper ERP updates
• Track issues until resolved

8. Vendor Payment Processing

• Initiate payments after all approvals (PO, GRN, invoice, ledger)
• Share documents with Accounts
• Track payment status and vendor confirmation

9. Inventory Control & Reporting

• Monitor stock levels to avoid shortages or excess
• Track slow-moving and dead stock
• Prepare reports on purchases, inventory, and vendor performance
• Support audits with proper documentation