Purchase Executive

PHARMACY PURCHASE EXECUTIVEBrindhavvan Areion Hospital – Bengaluru

Position: Pharmacy Purchase Executive

Gender: Male / Female

Experience: Minimum 2–3 years relevant experience required

Industry Experience: Hospital / Healthcare / Hospital Pharmacy experience mandatory

Joining: Immediate Joiner / Short Notice Preferred

• Key Roles & ResponsibilitiesManage day-to-day pharmacy purchase activities and ensure timely availability of medicines, consumables and surgical items.
• Prepare and process Purchase Orders (POs) based on stock requirements and approved requisitions.
• Perform purchase entry in HMIS/ERP system accurately and on time.
• Coordinate with approved pharmacy vendors, distributors and suppliers for quotations, availability, pricing and delivery.
• Compare vendor quotations and coordinate for competitive pricing and timely procurement.
• Verify received materials against PO, invoice, quantity, batch number, expiry date and purchase rate.
• Maintain proper records of purchase invoices, GRN, purchase orders and supplier documents.
• Conduct regular pharmacy stock audits and physical stock verification.
• Reconcile physical stock vs. HMIS/ERP stock and identify discrepancies.
• Monitor minimum/maximum stock levels, fast-moving and slow-moving items.
• Closely monitor near-expiry and expired medicines/consumables and coordinate appropriate action.
• Ensure proper batch-wise and expiry-wise inventory management.
• Coordinate with the Pharmacy In-charge, Stores, Accounts, Purchase and other concerned departments.
• Follow hospital procedures for purchase approval, documentation and inventory control.
• Prepare daily/weekly/monthly purchase and stock reports as required by management.
• Support internal and external stock audits and maintain proper documentation.
• Identify excess, shortage, duplicate and non-moving inventory and report the same to management.
• Ensure all purchase-related entries are accurate, complete and updated without delay.
• Maintain confidentiality and follow hospital quality, safety, NABH and inventory-control procedures.
• QualificationB.Pharm / D.Pharm / B.Sc. / Any relevant Pharmacy or Healthcare qualification preferred.
• Additional qualification in Hospital Pharmacy, Supply Chain, Inventory Management or Purchase Management will be an advantage.
• Good knowledge of pharmacy medicines, consumables, surgical items, medical supplies, batch and expiry management.
• Working knowledge of HMIS / Hospital ERP / Pharmacy Software is preferred.
• Good MS Excel and computer skills required.

Mandatory RequirementsHospital Pharmacy / Healthcare Purchase Experience is Mandatory.

Candidates should have practical experience in:

✔ Pharmacy Purchase

✔ Purchase Entry

✔ PO & Invoice Processing

✔ GRN / Goods Receipt

✔ Stock Audit

✔ Physical Stock Verification

✔ Batch & Expiry Management

✔ Vendor Coordination

✔ HMIS / ERP Pharmacy Entry

✔ Stock Reconciliation

✔ Near-Expiry & Non-Moving Stock Monitoring

Freshers are not preferred. Candidates with relevant hospital experience will be given preference.

• Candidate ProfileGood communication and negotiation skills.
• Strong knowledge of pharmacy inventory and purchasing procedures.
• Good attention to detail.
• Ability to identify stock discrepancies.
• Responsible and systematic approach to documentation.
• Ability to coordinate with multiple departments and vendors.
• Willingness to work in a hospital environment.
• Immediate joiners / candidates available at short notice preferred.

JOB SUMMARYBrindhavvan Areion Hospital is looking for an experienced Pharmacy Purchase Executive who can independently handle pharmacy purchase, purchase entries, vendor coordination, stock audit, inventory reconciliation, batch/expiry monitoring and related pharmacy procu