Administrative Coordinator

Matrix Kitchen Makers is looking for a responsible and organized candidate to manage day-to-day factory administration, purchase, customer coordination and operational support*.

KEY RESPONSIBILITIES

Labour & Payroll

* Manage labour attendance

* Record and verify OT hours

* Coordinate OT calculations and payroll inputs

Purchase Management

* Handle day-to-day purchase requirements

* Coordinate with suppliers

* Maintain purchase records

* Enter purchase invoices

* Share purchase data with the GST/accounting team

Customer & Office Coordination

* Attend to customers and visitors

* Coordinate meetings and appointments

* Prepare and share quotations

* Coordinate with internal teams for customer requirements

Production & Dispatch

* Maintain daily production entries

* Coordinate dispatch arrangements

* Coordinate transportation and delivery schedules

* Coordinate invoices with the accounts team

Factory Administration

* Coordinate housekeeping activities

* Maintain records and operational data

* Maintain *Kitty Money* entries and prepare periodic reports

* Support smooth day-to-day factory administration