Purchase Manager

1. Job SummaryEarn Solar Energy is looking for an experienced and result-oriented Purchase Manager to manage end-to-end procurement activities for Solar EPC projects, Solar Water Pump installations and Solar Rooftop Power Plants.

The candidate will be responsible for sourcing solar modules, inverters, solar pumps, electrical materials, cables, structures and other project-related materials.

The role requires strong vendor management, price negotiation, quotation comparison, procurement analytics, inventory planning and cost-control capabilities to ensure timely availability of quality materials at competitive prices.

2. Key ResponsibilitiesA. Purchase & Procurement Management

• Manage the complete procurement cycle for solar EPC projects.
• Procure solar PV modules (DCR and Non-DCR), solar inverters and solar pump systems.
• Purchase AC cables, DC cables, electrical wires, ACDB, DCDB, MCB, MCCB, isolators and other electrical accessories.
• Procure solar water pumps, pump controllers, VFD drives and motors.
• Source GI structures, mounting structures, fasteners, earthing materials and lightning arrestors.
• Handle procurement of civil, mechanical and electrical materials.
• Ensure timely material availability according to project execution schedules.

B. Vendor Development & Management

• Identify and develop new vendors, manufacturers, distributors and suppliers.
• Maintain an updated database of approved vendors.
• Obtain quotations from multiple vendors for every major purchase.
• Negotiate prices, payment terms, credit periods, transportation and delivery schedules.
• Evaluate vendors based on pricing, quality, reliability and delivery performance.
• Develop long-term relationships with suppliers.

C. Quotation Comparison & Procurement Analytics

• Prepare vendor-wise Comparative Statements (CS).
• Analyse quotations based on price, technical specifications, GST, transportation, warranty and payment terms.
• Compare technical and commercial offers before finalising purchases.
• Identify cost-saving opportunities through bulk procurement and alternative sourcing.
• Maintain historical purchase price records.
• Prepare vendor-wise price comparison and monthly procurement analytics.
• Monitor purchase costs against approved project budgets.

D. Purchase Order & Documentation

• Prepare and issue Purchase Orders (POs).
• Verify material specifications, quantities, prices and delivery timelines.
• Follow up with vendors for order confirmation and dispatch.
• Maintain purchase records, invoices, delivery challans and supporting documents.
• Track pending purchase orders and ensure timely delivery.
• Coordinate with Accounts for vendor payments and invoice verification.

E. Inventory & Material Planning

• Coordinate with Project Execution and Store departments for material requirements.
• Prepare project-wise procurement plans.
• Monitor stock levels and ensure availability of critical materials.
• Avoid excess inventory, material shortages and unnecessary purchases.
• Coordinate material dispatch to project sites.
• Track material consumption against project requirements.

F. Quality & Technical Coordination

• Ensure all purchased materials comply with approved technical specifications.
• Verify solar module wattage, inverter capacity, pump specifications and cable ratings.
• Coordinate with the Engineering and Execution teams for technical approvals.
• Ensure collection of warranty certificates, test reports and quality documents.
• Address material quality issues and coordinate replacements with vendors.

1. 3. Products & Materials to Be HandledSolar PV Modules – DCR and Non-DCR.
2. On-Grid, Off-Grid and Hybrid Solar Inverters.
3. Solar Water Pumps – AC/DC, Surface and Submersible.
4. Solar Pump Controllers and VFD Drives.
5. AC Cables and DC Solar Cables.
6. ACDB, DCDB, MCCB, MCB and Distribution Panels.
7. GI Mounting Structures and Fabricated Structures.
8. Earthing Kits and Lightning Arrestors.
9. MC4 Connectors and Electrical Accessories.
10. Pipes, Valves and Pump Accessories.
11. Civil and Installation Materials.
12. Other Solar EPC Project Consumables.

• 4. Required Qualifications & SkillsGraduate in B.Com, BBA, Diploma in Electrical Engineering or B.Tech in Electrical Engineering.
• 3–5 years of experience in Purchase/Procurement Management.
• Experience in Solar EPC, Electrical, Renewable Energy or Infrastructure industries will be preferred.
• Good knowledge of solar and electrical materials.
• Strong vendor development and price negotiation skills.
• Excellent analytical and quotation comparison capabilities.
• Proficiency in MS Excel, Google Sheets and ERP/Purchase Management Software.
• Knowledge of GST, Purchase Orders, invoicing and inventory management.
• Strong communication, coordination and negotiation skills.

5. Key Performance Indicators (KPIs)The Purchase Manager's performance will be evaluated based on:

1. Purchase Cost Savings: Achieving competitive purchase prices through effective negotiation.
2. On-Time Procurement: Ensuring timely material availability at project sites.
3. Cost Control: Maintaining procurement within approved project budgets.
4. Vendor Development: Building a reliable vendor network across all major material categories.
5. Quotation Comparison: Maintaining proper comparative statements before purchase finalisation.
6. Material Quality: Minimising material rejection and quality-related complaints.
7. Inventory Management: Avoiding stock shortages and unnecessary inventory.
8. Documentation: Maintaining accurate purchase records and procurement reports.

6. Reporting & CoordinationThe Purchase Manager will coordinate with:

• Management / Directors
• Project Execution Department
• Engineering & Technical Department
• Store & Inventory Department
• Accounts & Finance Department
• Vendors, Manufacturers and Distributors

7. Desired Candidate ProfileWe are looking for a proactive and commercially oriented professional who can independently manage the complete procurement cycle.

The candidate should be capable of developing a strong vendor network, analysing quotations, negotiating competitive prices, controlling purchase costs and ensuring uninterrupted material availability for multiple solar projects.

The ideal candidate must have strong analytical skills, commercial awareness and the ability to make data-driven purchasing decisions without compromising material quality.

Compensation: As per experience and industry standards.

How to Apply: Interested candidates can share their updated CV along with their current salary, expected salary and notice period.