Executive Assistant

1. Key Responsibilities

• Strategic Calendar Management: Move beyond simple scheduling. You will prioritize high-impact engagements, protect "deep work" blocks, and ensure the executive’s time aligns with quarterly KPIs.

• Communication & Gatekeeping: Act as the primary point of contact for internal and external stakeholders. You will draft high-level correspondence, screen incoming requests, and manage "the room" during executive meetings.

• Project Management: Lead special projects (e.g., board meetings, office moves, or offsite retreats). You will track milestones and follow up on action items to ensure no balls are dropped.

• Logistics & Travel: Orchestrate complex international travel itineraries, including visa management, ground transport, and "Plan B" contingency planning for last-minute changes.

• Meeting Preparation: Research and prepare briefing packs, agendas, and technical presentations. You will often attend meetings to record minutes and hold stakeholders accountable for follow-up tasks.