Secretary / Executive Assistant

Job Description – Executive Assistant to the Managing (MD)

Position Summary

We are seeking a highly proactive, organized, and dependable Executive Assistant to provide comprehensive support to the Managing Director. This is not a conventional EA role. We are looking for an individual with exceptional ownership, anticipation, and execution skills—someone who can proactively manage priorities, ensure timely follow-ups, and keep the MD's professional and personal commitments running seamlessly.

Experience

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or Secretary to a Managing Director, CEO, or senior executive.

• Demonstrated experience in handling confidential information and supporting senior leadership.

• Stable employment history with long-term tenures preferred.

Educational Qualification

• Graduate in any discipline.

• Diploma or certification in Secretarial Practice, Executive Assistance, or Business Administration will be an added advantage.

Key Skills & Competencies

• Outstanding follow-up skills with the ability to track, monitor, and ensure timely completion of tasks. (This is the most critical requirement.)

• Excellent planning, coordination, and organizational abilities.

• Strong proficiency in MS Office, particularly Microsoft Excel and Word.

• Excellent written and spoken English.

• Shorthand or fast note-taking skills will be an advantage.

• High level of integrity, honesty, and confidentiality.

• Ability to prioritize multiple assignments and work under pressure.

• Strong interpersonal and communication skills.

• Self-motivated, detail-oriented, and capable of working with minimal supervision.

Key Responsibilities

• Manage the MD's calendar, appointments, meetings, and travel arrangements.

• Ensure timely follow-up on internal and external commitments until closure.

• Coordinate with departments, clients, vendors, and other stakeholders on behalf of the MD.

• Prepare reports, presentations, correspondence, and meeting minutes.

• Maintain confidential records and documents.

• Screen calls, emails, and visitors while prioritizing important matters.

• Assist the MD with administrative and personal assignments as required.

• Monitor deadlines and ensure all action items are completed within agreed timelines.

Preferred Candidate Profile

• Resides within approximately 45 minutes of the office to ensure availability and punctuality.

• Flexible working attitude with the willingness to handle urgent assignments beyond routine responsibilities.

• Highly dependable, trustworthy, and committed to supporting the MD's priorities.

• Professional, mature, and capable of representing the office with discretion.

Compensation

• Salary: Rs. 25,000 – Rs. 40,000 per month (depending on experience and suitability).