Purchase Officer

Job Description – Purchase & Procurement Officer

1. Procurement Planning: Identify and coordinate purchase requirements for raw materials, components, consumables, MRO items, and other materials as per production and operational needs.
2. Vendor Development: Identify, evaluate, and develop new vendors while maintaining an approved supplier database.
3. Quotation & Comparison: Obtain quotations from suppliers and prepare comparative statements based on price, quality, delivery time, payment terms, and other commercial conditions.
4. Price Negotiation: Negotiate with suppliers to achieve competitive pricing, favorable payment terms, quality standards, and delivery schedules.
5. Purchase Orders: Prepare and release Purchase Orders after obtaining the required internal approvals and ensure accuracy of specifications, quantities, prices, and delivery terms.
6. Supplier Follow-up: Regularly follow up with suppliers to ensure timely delivery of materials and proactively address delays or shortages.
7. Quality Coordination: Coordinate with the Quality and Stores departments regarding material quality issues, rejections, replacements, and supplier corrective actions.
8. Cost Control: Identify cost-saving opportunities through alternate vendors, bulk purchasing, price negotiations, alternate materials, and market analysis.
9. Documentation & MIS: Maintain purchase records, quotations, POs, supplier information, delivery status, and prepare regular procurement-related MIS reports.
10. Cross-functional Coordination: Coordinate with Production, PPC, Stores, Quality, Engineering, Finance, and Management to ensure uninterrupted material availability and smooth procurement operations.