Personal Assistant

Position: Personal Assistant to Director

Industry: Manufacturing

Location: Ahmedabad, Gujarat

Experience: 10 to 15 Years

Qualification: Graduate, MBA

Job Summary

We are looking for a smart, organized and proactive Personal Assistant to the Director who can provide day-to-day administrative, coordination and follow-up support to the Director and ensure smooth communication between the Director's office and various departments.

Key Responsibilities

Ø Manage the Director's daily schedule, appointments, meetings and calendar.

Ø Handle official emails, correspondence, documents and communication on behalf of the of the Director

Ø Attend meetings, prepare MOM (Minutes of Meeting) and follow up on action points.

Ø Arrange travel, hotel bookings, tickets and other travel-related requirements for the Director.

Ø Follow up on daily production status and pending production activities.

Ø Follow up on dispatch and delivery status and ensure timely updates.

Ø Coordinate with Accounts and Sales for pending payments and collection follow-up.

Ø Follow up on pending purchases, materials and supplier requirements.

Ø Prepare department-wise pending work and status reports.

Ø Ensure timely follow-up and completion of action points assigned by the Director.

Ø Prepare Daily / Weekly Management MIS reports and provide timely updates.

Ø Keep all necessary data, reports and documents ready for customer/vendor meetings.

Ø Identify critical issues and escalate them to the Director in a timely manner.

Ø Coordinate effectively between Production, Sales, Purchase, Accounts, HR, Service and stores departments.

Required Skills

• Excellent verbal and written communication skills.
• Strong coordination and follow-up ability.
• Good knowledge of MS Office – Word, Excel & PowerPoint.
• Ability to prepare MIS and management reports.
• Manufacturing industry experience will be preferred.
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Salary: ₹30,000 – ₹40,000 per month, depending on experience, skills and suitability