HR Admin Executive

HR & Admin Executive

Location: Bopal Ahmedabad

Department: HR & Administration

Reports To: COO / Owner

Working Days: 6 Days a Week

Work Type: Office-Based with occasional outlet visits

Role Overview

The HR & Admin Executive will manage end-to-end HR operations across the admin office and franchise outlets. The role includes recruitment, onboarding, attendance, payroll, statutory compliance, employee records, leave management, and general office administration.

The ideal candidate should be hands-on, organised, responsible, and comfortable managing both people and documentation in a multi-location setup.

Key Responsibilities

• 1. Recruitment & Onboarding
• Source and screen candidates for office and outlet-level positions.
• Handle recruitment for Sales Staff, Supervisors, Delivery Boys, and other roles.
• Coordinate interviews, selection, joining formalities, and documentation.
• Prepare offer letters and appointment letters.
• Manage employee induction and onboarding.
• 2. Attendance & Payroll
• Maintain attendance records for all outlets through biometric/manual systems.
• Verify monthly attendance, leave, late marks, and other payroll inputs.
• Process monthly payroll and salary slips.
• Coordinate salary deductions and statutory deductions.
• Coordinate with the Accounts team for timely salary disbursement.
• 3. Statutory Compliance
• Ensure timely compliance related to PF, ESIC, PT, and applicable labour laws.
• Maintain statutory registers and employee records.
• Coordinate and assist during labour department or inspector visits, whenever required.
• 4. HR Records & Documentation
• Maintain updated employee master data.
• Maintain digital and physical employee files.
• Prepare and maintain:
• 
  
• Offer Letters
• Appointment Letters
• Increment Letters
• Salary/HR Documents
• Leave Records
• Exit & Full & Final Documents
• Experience/Relieving Letters
• Ensure all employee documentation is complete and up to date.
• 5. Leave & Grievance Management
• Maintain employee leave records and balances.
• Process leave applications and approvals.
• Handle basic employee queries and grievances.
• Escalate important employee issues to management when required.
• 6. General Office Administration
• Manage office stationery and supplies.
• Coordinate office maintenance and facility requirements.
• Manage AMC and vendor coordination.
• Handle petty cash, courier, documentation, and administrative records.
• Ensure smooth day-to-day functioning of the admin office.
• 7. Travel & Logistics Coordination
• Arrange travel and accommodation for management and field staff.
• Coordinate field visits and outlet visit logistics.
• Support management with travel-related administrative requirements.

• Candidate Requirements

• Must Have

• Graduate in any discipline; BBA / BA preferred.
• 3–5 years of experience in HR & Administration.
• Practical experience in payroll processing.
• Working knowledge of PF, ESIC, and PT.
• Good knowledge of MS Excel and MS Word.
• Good written and verbal communication skills.
• Ability to manage multiple tasks independently.
• Good documentation and record-keeping skills.

• Good to Have

• Experience in retail, distribution, or franchise businesses.
• Experience handling employees across multiple locations.
• Familiarity with HRMS / ERP software.
• Good communication skills in English, Hindi, and Gujarati.
• Key Skills
• Recruitment & Hiring
• Payroll Processing
• Attendance Management
• PF / ESIC / PT
• Employee Documentation
• Leave Management
• HRMS / ERP
• MS Excel & Word
• Administration
• Vendor Coordination
• Employee Relations
• Multi-location HR Management

• Reporting & Working Conditions
• Reports To: COO / Owner
• Team: Works closely with Accounts & Operations
• Working Days: 6 days per week
• Work Location: Bopal Ahmedabad
• Travel: Occasional visits to franchise outlets may be required

Ideal Candidate

A proactive and responsible HR professional who can independently manage HR, payroll, compliance, employee documentation, and office administration while coordinating effectively with Accounts, Operations, management, and franchise outlets.