Billing Executive

JOB DESCRIPTION

Position: Billing Engineer

Department: Civil / Quantity Surveying / Commercial

Job Type: Full-Time

Experience Required: 1–2 Years

Salary: ₹25,000 per month

Location: Near Gangotri Circle, Nikol, Ahmedabad, Gujarat

Working Hours: 9:00 AM to 6:00 PM

Weekly Off: Sunday

About the Role

We are looking for a detail-oriented and responsible Billing Engineer with 1–2 years of experience in construction billing, quantity estimation, measurement, and documentation. The selected candidate will be responsible for preparing and verifying RA Bills, contractor/subcontractor bills, quantity measurements, BOQ, quantity take-offs, rate analysis, variation statements, and other commercial documentation related to construction projects.

The candidate will work closely with the Project Manager, Site Engineers, Quantity Surveyors, Contractors, Subcontractors, Consultants, and Accounts Team to ensure accurate and timely billing.

Key Responsibilities

1. Billing & Documentation Prepare Running Account (RA) Bills based on actual work completed at site.

• Prepare and verify final bills and subcontractor/contractor bills.
• Check billing quantities against approved BOQ, work orders, drawings, and specifications.
• Maintain proper records of all bills submitted and approved.
• Ensure all bills are supported with necessary measurement sheets and documentation.
• Track bill submission, certification, deductions, and payment status.

2. Quantity Measurement & VerificationTake and verify measurements of completed civil works.

• Prepare Measurement Sheets (MS) and quantity abstracts.
• Calculate quantities from drawings and actual site measurements.
• Coordinate with site engineers to verify executed quantities.
• Ensure that billed quantities are in line with actual site progress.
• Identify discrepancies between site measurements, drawings, BOQ, and submitted bills.

3. BOQ & Quantity Take-OffPrepare and review Bill of Quantities (BOQ).

• Carry out quantity take-offs from architectural and structural drawings.
• Maintain item-wise quantity records.
• Compare planned quantities with actual executed quantities.
• Assist in preparation of revised quantities wherever there are changes in project requirements.

4. Rate AnalysisPrepare rate analysis for new or non-BOQ items.

• Check material, labour, equipment, wastage, overheads, and other components used in rate analysis.
• Assist in determining rates for additional or substituted items.
• Maintain records of approved rates and supporting documents.

5. Variation & Extra Item ManagementIdentify additional, extra, substituted, and omitted items.

• Prepare variation statements based on actual site requirements.
• Maintain records of approved and pending variations.
• Coordinate with the project and management teams for approval of additional works.
• Ensure additional works are properly documented before billing.

6. Contractor & Subcontractor CoordinationCoordinate with contractors and subcontractors regarding billing and measurements.

• Verify subcontractor bills against actual work completed.
• Resolve discrepancies in quantities and measurements.
• Communicate billing-related requirements clearly to contractors and site teams.
• Maintain proper records of contractor/subcontractor submissions.

7. Site CoordinationRegularly coordinate with the site team for work-progress information.

• Visit the site whenever required for measurement verification.
• Understand drawings, specifications, and actual site execution.
• Ensure billing is prepared based on actual and measurable work completed.
• Coordinate with engineers regarding changes in drawings and site conditions.

8. Reconciliation & Quantity TrackingAssist in material reconciliation and quantity reconciliation.

• Track major construction materials and their consumption.
• Compare theoretical quantities with actual consumption where required.
• Identify excess consumption, shortages, or discrepancies.
• Prepare reconciliation statements and supporting reports.

9. Reports & RecordsMaintain daily/weekly/monthly billing records.

• Prepare work-progress and quantity reports.
• Maintain records of approved BOQ, drawings, work orders, and variations.
• Prepare billing-related MIS reports as required by management.
• Maintain organized documentation for audits and future reference.

Required Qualifications

Diploma / B.E. / B.Tech in Civil Engineering.

• 1–2 years of relevant experience in construction billing, quantity surveying, estimation, or commercial activities.
• Candidates with experience in residential, commercial, infrastructure, or building construction projects may be considered.
• Freshers are generally not preferred for this particular position due to the experience requirement.

Required Technical Skills

The candidate should have knowledge of:

• Construction Billing
• RA Bill Preparation
• Final Bill Preparation
• Quantity Take-Off
• BOQ Preparation & Verification
• Measurement Sheets
• Quantity Estimation
• Rate Analysis
• Variation Statements
• Extra Item / Additional Item Billing
• Contractor & Subcontractor Billing
• Material Reconciliation
• Drawing Reading
• Work Progress Measurement
• Basic knowledge of construction specifications and contracts

Software Skills

MS Excel – RequiredThe candidate should be comfortable with:

• Basic Excel formulas
• SUM / SUMIF / SUMIFS
• VLOOKUP / XLOOKUP
• IF formulas
• Sorting and filtering
• Data validation
• Pivot Tables
• Formatting and preparing billing sheets
• Quantity and rate calculations

AutoCAD – PreferredBasic knowledge of AutoCAD for:

• Reading drawings
• Checking dimensions
• Understanding layouts
• Taking quantities from drawings

Knowledge of billing/ERP/project management software will be an added advantage.

Candidate ProfileWe are looking for someone who is:

• Detail-oriented and accurate with calculations.
• Comfortable working with large quantities of numerical data.
• Good at maintaining documentation and records.
• Able to coordinate effectively with site and commercial teams.
• Responsible for completing assigned billing work within deadlines.
• Good at identifying errors and discrepancies.
• Willing to visit construction sites whenever required.
• Able to work independently as well as with a team.
• Good in communication and follow-up.
• Honest, disciplined, and professional in handling project documentation.

Key Performance

AreasThe selected candidate will be expected to ensure:

• Accurate preparation of RA and subcontractor bills.
• Timely submission of billing documents.
• Proper measurement and quantity verification.
• Minimum errors in billing calculations.
• Proper documentation of variations and extra items.
• Timely reconciliation of quantities and materials.
• Effective coordination between site, billing, contractors, and management teams.

Salary & Working Conditions

Salary: ₹25,000 per month

Working Hours: 9:00 AM to 6:00 PM

Weekly Off: Sunday

Employment Type: Full-Time

Location: Near Gangotri Circle, Nikol, Ahmedabad, Gujarat

Why Join Us?

Opportunity to gain practical experience in construction billing and quantity management.

• Exposure to project billing, BOQ, measurements, and commercial activities.
• Opportunity to work with experienced project and site professionals.
• Professional and structured working environment.
• Opportunity for career growth based on performance and experience.

How to Apply

Interested candidates who meet the above requirements can share their updated CV/resume or contact us directly.

Contact: 9327071692

Email: talent.execura@gmail.com