Back Office Coordinator

Back Office Executive – Job Description

Job SummaryWe are looking for a detail-oriented and organized Back Office Executive to support the daily operations of the company. The candidate will be responsible for maintaining records, coordinating with the Accounts and Service teams, managing documentation, monitoring attendance, and ensuring smooth administrative processes.

• Key ResponsibilitiesMaintain employee attendance records and leave updates.
• Coordinate with the Accounts team regarding invoices, payments, purchase orders, and documentation.
• Coordinate with the Service team for service call updates, engineer assignments, dispatch status, and service reports.
• Prepare and maintain MIS reports and operational records.
• Handle data entry and maintain accurate records in ERP/CRM or Excel.
• Prepare quotations, Proforma Invoices (PI), and other required documents.
• Follow up with customers and internal teams for pending documents and updates.
• Manage email communication and maintain proper documentation.
• Assist in preparing daily, weekly, and monthly reports.
• Perform general administrative and back-office support activities.
• Ensure timely completion of assigned tasks and maintain confidentiality of company information.
• Required Skills & QualificationsGraduate in any discipline (preferred).
• Good communication skills in English (spoken and written).
• Proficiency in MS Office (Excel, Word, Outlook).
• Good organizational and documentation skills.
• Ability to coordinate effectively with multiple departments.
• Strong attention to detail and time management skills.
• Basic knowledge of ERP/CRM software will be an added advantage.
• Experience0–2 years of experience in Back Office, Administration, Operations, or a similar role (preferred).
• Freshers with good communication and computer skills may also apply.
• Key CompetenciesCommunication Skills
• Team Coordination
• Time Management
• Attention to Detail
• Documentation & Record Keeping
• Problem-Solving
• Multitasking
• MS Office Proficiency

Job LocationVatva, Ahmedabad

Working HoursMonday to Saturday | 9:00 AM – 6:00 PM