Asst Manager - Workspace Management

Asst Manager - Workspace Management

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Find your next move at JLL and build a fulfilling career

At JLL, we value what makes you unique, and we're committed to giving you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within, whether you're looking to move up, broaden your experience or deepen your expertise.

Have a Referral for this role? Log into Refer2JLL to submit them for the opportunity.

We are hiring - Assistant Manager – Workspace Management

Position Summary

The Assistant Manager – Workspace Management is responsible for planning, monitoring, and optimizing workplace seating capacity across multiple business units and locations. The role focuses on seat allocation, project migrations, space utilization analysis, occupancy reconciliation, and city-level space optimization. The incumbent will work closely with business stakeholders, Workplace/Facilities teams, and Capacity Management teams to ensure efficient utilization of office infrastructure while supporting business growth and operational requirements.

Key Responsibilities

Space Planning & Capacity Management

• Manage workplace seating capacity across assigned locations and business units.
• Execute seat allocation activities based on business demand, hiring plans, and project requirements.
• Maintain accurate seat inventory and workspace allocation records.
• Monitor occupancy levels and recommend actions to improve capacity utilization.
• Support workplace strategy initiatives to maximize efficiency of available office space.

Project Migration & Workspace Transitions

• Plan and coordinate project migrations, team moves, and workspace transitions across floors, buildings, or cities.
• Engage with business leaders and delivery teams to understand seating and infrastructure requirements.
• Develop migration plans ensuring minimal disruption to operations.
• Track migration schedules, dependencies, and completion status.

Space Utilization & Reconciliation

• Conduct regular space utilization studies and occupancy reviews.
• Perform seat reconciliation exercises to validate actual occupancy against allocated capacity.
• Identify underutilized, vacant, or excess seating and recommend corrective actions.
• Maintain allocation data integrity through regular audits and validation.

Space Optimization

• Analyze workspace demand patterns and occupancy trends at the city level.
• Recommend consolidation, optimization, and re-stacking opportunities to improve utilization.
• Support strategic initiatives for cost optimization through efficient space management.
• Collaborate with Facilities, Real Estate, and Workplace Operations teams on optimization projects.

Stakeholder Management & Reporting

• Coordinate regularly with Business Units, Delivery Teams, HR, Facilities, and Capacity Management teams.
• Provide periodic reports on seating capacity, occupancy, utilization, and migration activities.
• Present space-related insights and recommendations to management.
• Address workspace allocation requests and business escalations within defined SLAs.

Governance & Compliance

• Ensure adherence to workplace allocation policies, standards, and governance guidelines.
• Maintain accurate records, dashboards, and documentation related to workspace management.
• Support audits and management reviews related to seat utilization and occupancy.

Required Qualifications

• Bachelor's degree in Business Administration, Facilities Management, Engineering, Commerce, or related discipline.
• 5–8 years of experience in Workspace Management, Capacity Planning, Facilities Management, Corporate Real Estate, or similar functions.
• Experience in managing seating capacity in large corporate or IT environments.

Required Skills

Functional Skills

• Workspace Planning and Capacity Management
• Seat Allocation and Occupancy Management
• Space Utilization Analysis
• Project Migration Planning
• Space Reconciliation and Audits
• Facilities and Workplace Operations
• Data Analysis and Reporting

What We Can Do for You

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We succeed together across teams and help our people thrive through professional growth, flexibility, and personalized benefits.

Apply Today

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Location:

On-site –Chennai, TN

Scheduled Weekly Hours:

48

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.